Agency version, types and uses
The office of lawyer Abdul Majeed Al Rashid for Law and Legal Consultations advises taking advice from specialists even after surveying and research
Issuing an agency is a very important legal procedure that enables individuals and institutions to authorize their representatives to carry out regular business and actions inside or outside the Kingdom of Saudi Arabia, whether they are commercial, personal, or legal transactions. In light of the complexity of procedures and the multiplicity of types of agencies, there is a need for a specialized legal agency that ensures that the agency is formulated accurately, preserves rights and clarifies powers in clear terms that do not accept interpretation, which can only be achieved by resorting to experienced legal expertise that knows the strengths of every word written and is aware of the legal implications that may result from it.
Hence the role of Lawyer Abdul Majeed Al Rashid Law Firm and Legal Consultations, as it is one of the most prominent legal firms leading in providing a highly professional agency issuance service that takes into account the details of each individual case. Thanks to the in-depth experience of its legal team, the office’s role is not limited to formulating the agency, but extends to providing accurate consultations that ensure that the agency’s content is compatible with the applicable regulations and that the client’s goals are achieved in a tight and effective manner.
The Abdul Majeed Al Rashid Law Office handles personal status issues, real estate, commercial, human rights and criminal matters with professionalism and attention.
Agency version, types and uses
The Golden Guide to Issuing an Electronic Agency in Saudi Arabia
Issuing an electronic agency in the Kingdom of Saudi Arabia is a pivotal step that allows individuals and institutions to complete their legal and commercial transactions efficiently and quickly without the need to visit government headquarters. The Saudi Ministry of Commerce has provided an advanced electronic system that allows this process to be carried out smoothly, saving time and effort and enhancing the reliability of official procedures. Here are the steps to properly issue an electronic agency:
Preparing and verifying requirements Before proceeding with issuing an agency, it is recommended to review the terms and instructions set by the Ministry of Commerce or relevant authorities to ensure that the application complies with regulatory requirements.
Submit the application electronically. Log in to the Saudi Ministry of Commerce website and follow the steps specified for submitting an agency issuance application. This includes filling out the customized electronic form accurately, and attaching the required documents.
Paying the official fees You must pay the prescribed fees through the electronic payment channels available within the platform, which is a necessary step to complete submitting the application.
Regular review and approval After submitting the application and paying the fees, the transaction is transferred to the competent authorities for review and verification of the accuracy of the data and documents. If approved, the agency issues it electronically.
Receiving the electronic agency Once the application is approved, an electronic copy of the agency will be sent to your email, and it can also be downloaded directly through the Ministry of Commerce platform.
Here, excellence and professionalism emerge in the services of Lawyer Abdul Majeed Al Rashid Law Firm and Legal Consultations, which provides its clients with advanced legal experience and a clear vision for formulating a legal agency that achieves legal security and practical effectiveness at the same time.
Agency version, types and uses
Professional steps to issue a remote agency for an institution in Saudi Arabia
Issuing a remote agency has become a practical and flexible option in the Kingdom of Saudi Arabia, as it allows institutions to legally authorize their representatives without the need for personal presence, provided that the approved regulatory controls and regulations are fully adhered to. Below are the steps to issue a remote electronic agency to an organization in a legal and secure manner:
Initial consultation and verification with the relevant authorities Start by obtaining accurate information from the relevant authorities, such as the Saudi Ministry of Commerce or the relevant regulatory bodies, to ensure a comprehensive understanding of the procedures and requirements for issuing a remote agency.
Review the terms and regulations. Verify that your case complies with the stipulated conditions, including the commercial activities permitted to issue an agency, and the regulations related to the scope of the organization’s work and the type of agency.
Preparing the required documents and information Prepare all required official documents, including personal and business data, and approved regulatory forms, to ensure the completeness of the application and speed of processing.
Submit the official application and pay the fees. Submit the agency issuance request remotely through the official electronic channels, attach the required documents, and pay the approved fees in a secure manner through the platform.
Follow up and respond to additional requests Follow up on the status of the request periodically, and respond to any additional comments or requests from the competent authority to ensure that the agency’s issuance is completed on time.
The integrated guide to issuing a legal agency via the Najiz platform
The method of issuing an agency through the Najez platform of the Saudi Ministry of Justice is one of the easiest and fastest electronic means of completing agency transactions officially and reliably, without the need to physically attend government agencies. Agency in its legal concept is a delegation contract between two parties, in which the agent –often a lawyer – is given the power to act on behalf of the client in a specific scope of work, in exchange for a fee specified within the terms of the contract.
To obtain an electronic legal agency through Najez, you must follow the following steps:
Steps to issue an agency via Najez:
Log in to the platform using your unified national access account.
Select the list of electronic services.
Click on the electronic agencies option.
Click on the new electronic agency version.
Fill in the agency data accurately and clearly, and specify the type of agency
Add the name of the agent or group of authorized agents.
Determine the duration of the agency’s validity as needed.
Confirm the order and wait for a text message confirming the success of the agency’s issuance.
Advantages of issuing an electronic agency via Najez:
Immediate release without any delay or paper review.
Possibility of renewing electronically without the need to visit a notary.
Completely free service with no government fees.
Electronic documentation approved by the Ministry of Justice and officially accepted by all government agencies.
Institutions or companies can seek the assistance of a commercial lawyer in Riyadh or elsewhere to issue a commercial agency through offices specialized in law and legal consultations.
Comprehensive costs of obtaining an electronic agency in Saudi Arabia
The costs of issuing electronic agencies in the Kingdom of Saudi Arabia vary depending on the type and purpose of the agency, as well as the nature of the activity that will be carried out under it. These costs are affected by several regulatory, legal and technical factors, which must be taken into account when starting the procedures for issuing an official agency through government platforms such as Najez. The following are the most prominent cost elements associated with issuing an electronic agency to residents or institutions:
Official licensing fees: Some government agencies charge specific fees to obtain basic licenses that enable the agency to be activated systematically, especially in regulated or sensitive areas.
Legal fees often require the assistance of a licensed attorney or an accredited law firm to draft agency terms accurately and in accordance with the Department of Justice’s regulations, adding legal costs that depend on the nature and complexity of the work.
Technical and development costs If the agency relies on a dedicated electronic platform or smart application, costs will include design services, programming, electronic protection, and data hosting.
Marketing Budget To ensure the spread of electronic agencies and enhance their presence in the market, an independent budget should be allocated for digital marketing and paid advertising, whether on social media platforms or via search engines.
Operating and administrative expenses These costs include employee salaries, digital service subscription fees, rentals, and other operating invoices necessary to ensure the agency continues to operate efficiently.
Regular conditions for issuing an electronic agency in Saudi Arabia
When applying to issue an electronic agency in the Kingdom of Saudi Arabia, a set of regulatory conditions must be adhered to, which vary depending on the type of agency and the nature of the activity it represents. Despite this discrepancy, there are a set of general controls that constitute the basic framework for any legitimate electronic agency, which must be taken into account to ensure the validity of the power of attorney and its approval by official authorities:
Obtaining regular licenses: It is necessary for the agency to issue them under a recognized legal cover, by obtaining the necessary licenses from the competent authorities in the Kingdom, in accordance with the nature of the activity to be practiced.
Full compliance with local regulations requires compliance with all regulations governing Saudi Arabia, whether tax, commercial, labor, or corporate governance, as determined by each supervisory body.
Guaranteeing Financial Obligations The agency may be required to provide financial guarantees or bank insurances to ensure continuity of service provision and fulfillment of established obligations to clients or partners.
Compliance with technical standards If the agency operates online, it must adhere to cybersecurity requirements, protect user data, and ensure compliance with digital privacy standards.
Organizational and administrative requirements include requirements related to the agency’s legal structure, such as submitting periodic reports, including clear legal data within contracts and services, and formally documenting transactions.
Additional conditions depending on the activity Some regulatory authorities may impose special conditions based on the type of activity, such as the presence of professional certificates, or requirements related to practicing certain activities such as law, translation, or commercial mediation.
The time period for issuing the electronic agency and its validity in Saudi Arabia
After reviewing the steps for obtaining an electronic legal agency, it is important to know the time frame that the issuance process takes. According to the regulations in force in the Kingdom of Saudi Arabia, the maximum issuance of a multilateral electronic agency is 48 hours from the date of complete submission of the application via the approved platform.
As for the validity period of the electronic agency, it is determined by agreement between the two parties (the principal and the agent) during the preparation of the agency, and it can be for a specific or open period depending on the type of authorization and its purpose.
Issuing an individual agency: the legal concept and its practical importance
Before discussing the steps for issuing an individual agency, it is necessary to first understand the nature of this type of agency, which is an effective legal tool that contributes to facilitating personal and official transactions between individuals within the Kingdom of Saudi Arabia. The agency is considered one of the most prominent regulatory means that allows an individual to delegate specific tasks to another person on his behalf, within clear and specific powers, which gives flexibility and speed in completing procedures without violating the regulatory rights of either party.
An individual agency is one of the most common and widespread types of agencies at the individual level, due to the privacy and ease it provides in determining the scope of the tasks delegated to it.
Definition of individual agency:
An individual agency is a legal act by which one person (the principal) authorizes another person (the agent) to carry out a particular task or action on his behalf, within specific powers previously approved by the principal. This agency is used in many regulatory procedures, such as selling property, representing the client before government agencies, receiving official papers, or managing bank accounts.
This type of agency gains its legal force when it is officially documented through notaries or through approved digital platforms such as the Najez platform, which ensures its official recognition by all government agencies and institutions within the Kingdom.
Regular conditions for issuing an individual agency in Saudi Arabia
Although issuing an individual agency has become a simple and quick procedure via electronic platforms, the Saudi system imposes a set of legal conditions and controls that guarantee the validity of this authorization and protect it from any misuse. The importance of these conditions is highlighted by the fact that the agency represents a formal mandate that enables the agent to act on behalf of the client in matters that may be sensitive or have legal and financial consequences, which requires setting them according to precise standards to ensure their reliability.
Accordingly, both the principal and the agent must review the regulatory requirements before starting to issue the agency, which include conditions related to legal capacity, identity validity, and connection to the national access platform, in addition to adhering to the restrictions imposed on some types of authorization.
The basic conditions for issuing an individual agency in the Kingdom of Saudi Arabia are summarized as follows:
The beneficiary of the service must be a Saudi or a regular resident, with a valid national ID card or residence permit required.
The beneficiary must be over 18 years old, as the authorization of minors is not taken into account.
The beneficiary must have full legal and legitimate capacity, i.e. not subject to any ruling of quarantine or loss of capacity.
Finally, the beneficiary is required to have an activated account on the “Absher” platform, to ensure secure electronic linking with the “Najez” platform and to complete the transaction in accordance with official controls.
Compliance with these terms ensures that the individual agency issuance process is legal and approved, and provides protection to all parties involved.
How to inquire about an electronic agency via the Najez platform
After completing the issuance of an individual agency electronically, the need may arise for the principal, agent, or even the relevant authorities to verify the validity of the agency, or to review its data and details, such as its validity period and the scope of the powers granted. For this purpose, the Saudi Ministry of Justice has provided an effective digital service that allows all beneficiaries in the Kingdom to easily inquire about any issued electronic agency through the “Najez” electronic portal, without the need to review notaries or visit government headquarters.
This service is an important legal tool that promotes transparency and gives users access to accurate information about the agency, including the document number, date of issue, name of the agent, and the limits of the mandate granted to them, thus enhancing legal procedures’ reliability and formal accreditation.
To complete the electronic agency verification process, simply follow the following steps via the Najez platform:
First, access the Najez portal via your National Unified Access account.
Then choose “All electronic services”, and then go to the “Verification Services” package.
Choose Service “Verify Agency”, then click on the option “Submit a new order”.
In the next step, enter the document number and ID number of one of the agency parties.
Finally, press the “Check” button to see all the information related to the agency.
The service of issuing and verifying individual agencies electronically represents a qualitative shift in the digital justice system led by the Saudi Ministry of Justice, as individuals can now complete their legal transactions efficiently and safely, whether in commercial, administrative or personal contexts, through the “Najez” platform, which has contributed to accelerating procedures and reducing traditional burdens, within an integrated digital legal environment.
Issuing an external agency for citizens and residents outside the Kingdom
Issuing an external agency is one of the important legal services that allows Saudi citizens or residents outside the Kingdom to authorize a person inside Saudi Arabia to carry out legal or administrative work on their behalf, such as selling property, following up on cases, or managing a business. The importance of this service lies in facilitating procedures for those who are unable to attend in person, without prejudice to regulatory requirements.
The Saudi Ministry of Foreign Affairs, in cooperation with the Ministry of Justice, has provided the possibility of issuing foreign agencies through Saudi diplomatic missions abroad (embassies and consulates), while following precise steps that ensure legal documentation and the integrity of procedures.
Steps to issue an external agency:
Log in to the Ministry of Foreign Affairs platform – Authentication service The user begins by logging into the Saudi Ministry of Foreign Affairs platform (Enjaz or e.gov.sa), and choosing Service “Agency Edition”.
Filling out the electronic form: All client and agent data is entered, the type of agency and its powers are accurately determined, and a copy of the national ID or residence is attached.
Determine the nearest diplomatic mission The user chooses the Saudi embassy or consulate closest to his place of residence, to book an appointment to review the document and sign it in front of a competent employee.
Check with the embassy or consulate. The client appears in person at the diplomatic mission to sign the agency, where his identity is verified and then officially documented.
Sending the agency inside After its approval, a copy of the agency can be sent to the competent authority or the authorized person within the Kingdom to carry out the assigned tasks.
Issuance of a multi-person electronic agency in Saudi Arabia
Issuing a multi-person agency is one of the legal solutions available through the “Najez” platform of the Saudi Ministry of Justice, which allows the client to authorize more than one person to carry out specific work or tasks on his behalf, within powers that are precisely defined within the agency’s terms. This agency is often used in cases that require the presence of more than one agent, whether for commercial, administrative, legal or representative purposes.
Digital platforms have facilitated this type of agency, allowing it to be issued electronically without the need for notary review, saving time and ensuring official, certified documentation.
Multi-person agency issuance requirements:
The client must be Saudi or a resident with a valid ID.
All agents must be legally qualified and have a valid national identity or residency.
Having an active account on the Absher platform for both clients and agents.
The scope of powers granted must be precisely defined, whether uniform for all agents or allocated to each individual.
Determine whether the agency is joint or independent, i.e. whether agents must work together or can any act alone.
Steps to issue multiple agencies via the Najez platform:
Log in to the Najez platform using the unified national access account.
From the home page, select Electronic Services, then go to the “Agencies and Declarations” section, and select “Electronic Agency Version”.
Determine the type of agency, and choose that it includes multiple agents.
Fill in the client’s data and the data of each agent separately, ensuring the accuracy of the information related to their identity.
Determine the powers that will be granted to agents, whether collectively or individually, while determining the duration of the agency’s validity.
After reviewing the data, press “Approval”, and a text message will arrive to the client stating that the agency has been officially issued.
Joint agencies electronically via Najez
Through the Najez portal, the Saudi Ministry of Justice provided the service of issuing a multilateral agency in an integrated digital manner, allowing multiple clients to authorize one or more agents within one agency without the need to visit notaries. This service does not require printing, signing or stamping, but is issued entirely electronically, and its authenticity and validity can be verified directly through the portal.
Processing the application takes a maximum of 48 hours, during which all clients are required to authenticate the application via the “Absher” platform. If the request is approved by all parties before the end of the period, the agency will issue it immediately. If one of the clients refuses to authenticate, he is automatically excluded from the request, and the agency is completed only with authentication from the other parties. Any client also has the right to reject the application, which will result in his exclusion without affecting the rest of the participants.
If the client is over 65 years old and has never issued an electronic agency, it must be issued for the first time via “virtual notary” or through “notaries”, after which he can use “Najez” for the electronic version. The service also makes it possible to use “Favorites List” to make it easier to choose preferred parties when creating a new agency.
The portal provides the possibility of partial self-decommissioning for any party to the agency, whether a client or an agent, at any time via “Najez” or its electronic application. The agency is also automatically canceled upon the death of a party, thanks to electronic connectivity with the Ministry of Interior.
With regard to power of attorney in cases before the courts, the agent must be either a licensed lawyer or a relative up to the fourth degree. It is also required that the agent be Saudi if the client is Saudi, but if the client is a resident, he may have a Saudi or resident power of attorney. The agency’s validity and credibility can be verified at any time through digital verification services via the Najez portal.
Regular conditions for issuing a multilateral agency through the Najez portal
To ensure the integrity of legal procedures and the accuracy of the power of attorney, the Saudi Ministry of Justice has established a set of regulatory conditions that must be met when issuing a multilateral agency electronically through the Najez portal. These conditions contribute to ensuring the eligibility of all parties and ensuring the validity and legitimacy of the agency. It is also required that the application be approved within 48 hours by all clients to avoid excluding any party from the transaction.
Basic conditions for issuing a multilateral agency:
The client must be of Saudi nationality or reside with a valid ID card.
The beneficiary must be at least 18 years old and have full legal capacity.
Having an activated account on the “Absher” platform.
The beneficiary shall not be prohibited from using a power of attorney by a court ruling or a state instrument (such as minors or those legally detained).
The number of clients in one agency should range from 2 to 50.
It is mandatory for all clients to approve the application within a maximum period of 48 hours from the moment of submission.
Fulfilling these conditions ensures smooth agency accreditation and provides a reliable legal environment for transactions to be completed without the need for in-person attendance.
Collective agency: a unified legal solution to a multilateral mandate
Collective agency is an ideal option for individuals or legal entities (such as companies and institutions) seeking to organize a unified mandate into a single official document. This mechanism allows multiple clients to delegate one or more people to perform specific legal or administrative tasks on their behalf, with the scope of powers precisely defined to ensure clarity of tasks and responsibilities.
What is meant by multilateral agency?
A multilateral agency is a formal legal document through which more than one client provides a joint mandate to one or more parties to implement specific actions or decisions on their behalf. This formula of agencies is used in cases where a collective agreement is required from several parties —such as partners in a project, heirs in the management of an estate, or a group of shareholders— to assign a particular party to act on their behalf within legally defined powers.
This mechanism facilitates legal procedures, saves time, and ensures coordination of efforts under one clear and effective legal umbrella.
Types of legal agencies in the Kingdom
Agency is a fundamental legal tool that allows any person (the principal) to authorize another person (the agent) to carry out specific actions or make decisions on his behalf within a regulated legal framework. Agencies in Saudi Arabia vary depending on the scope of their powers and the legal purpose they serve. Below are the most prominent types of officially accredited agencies:
- General Agency
It enables the principal to grant the agent comprehensive powers to act in various legal matters, such as managing property, signing contracts, or conducting public transactions, with the exception of some private actions that require a specific agency.
- Private agency
It is limited to specific and clear tasks, such as selling a specific property, conducting a banking transaction, or disposing of specific money or property. The agent is obligated not to exceed the limits of the powers granted to him under this agency.
- Judicial Agency
It is granted to lawyers or regular representatives to plead on behalf of the client before the courts and judicial authorities. They are often linked to a specific type of case, or confined within the scope of a particular judicial body.
- Commercial Agency
It is used to authorize a person to manage commercial activities, conclude commercial contracts, or represent a client before entities related to trade and investment. It is popular among business owners, institutions and entrepreneurs.
These different types contribute to providing legal flexibility that enables individuals and entities to manage their affairs efficiently and reliably, within clear legal limits that guarantee the rights of all parties.
Is personal attendance required for agency issuance?
The client’s personal presence is not required at the notary public when issuing an electronic agency. The Najez portal allows all agency issuance procedures to be completed remotely with ease, without the need to visit any party in person. It is only required that the client have an activated account on the Absher platform in order to be able to perform the electronic authentication required to officially approve the agency.
common questions
What are the conditions for issuing an instant agency electronically via the Najez platform?
Both the principal and agent must be registered on the Absher platform, have a valid national ID or residency, have legal capacity for both parties, and have an activated account on the national access portal.
Is it possible to define specific powers within the electronic agency?
Yes, the user can choose the exact powers he wishes to grant to the agent, whether related to buying, selling, legal representation, or others, with the possibility of allocating them in proportion to the purpose of the agency.
Does issuing an immediate agency require reviewing notaries?
No, the instant agency is issued entirely via the Najez platform without the need to visit notaries, as documentation is done electronically and the beneficiary is notified of the agency’s issuance via text message.
Are there fees for issuing an electronic agency?
The instant agency issuance service via the Najez platform is completely free, and no government fees are charged for the electronic issuance process.
Agency version, types and uses
In conclusion,
issuing an agency is not just a formality, but rather a legal step that must be dealt with consciously and carefully, because of its direct effects on rights and obligations. To ensure the integrity and proper organization of this step, resorting to a specialized legal body remains an indispensable necessity.
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